# Online Notary & Document Notarisation Services - Canonical page: https://translayte.com/digital-notarisation-services - Last updated: 2026-11-12 - Provider: Translayte (BDXL Ltd, London; UK VAT GB119597575) · Order online: https://translayte.com/orders/create - Also in: [de](https://translayte.com/de/digitale-beglaubigungsdienste.md) · [es](https://translayte.com/es/servicios-de-notarizacion-digital.md) · [fr](https://translayte.com/fr/services-de-notarisation-numerique.md) · [it](https://translayte.com/it/servizi-di-notarizzazione-digitale.md) · [nl](https://translayte.com/nl/digitale-notarisatiediensten.md) · [pl](https://translayte.com/pl/uslugi-notarialne-online.md) · [pt](https://translayte.com/pt/servicos-de-notarizacao-digital.md) · [sv](https://translayte.com/sv/digitala-notariseringstjanster.md) · [ru](https://translayte.com/ru/uslugi-tsifrovogo-notarialnogo-zavereniya.md) · [zh](https://translayte.com/zh/shu-zi-gong-zheng-fu-wu.md) Notarise your documents online, with no appointment and no travel. A notary public certifies your copy or witnesses your signature remotely. - Notaries in 15+ countries - Certified copies and signature witnessing - Signed PDF or paper original - Apostille and translation in the same order ## At a glance - Prices: see https://translayte.com/orders/create - Delivery: standard, or next day +25% and same day +100% on the translation line. - Volume discounts: 5-9 pages 5%, 10-19 pages 10%, 20-29 pages 15%, 30-49 pages 20%, 50+ pages 25%. - Currency and VAT: GBP for GB; EUR for AT, BE, BG, CY, CZ, DE, DK, EE, ES, FI, FR, GR, HR, IE, IT, LT, LU, LV, MT, MC, NL, PT, SE, SI, SK; USD for US; AUD for AU; CAD for CA; BRL for BR; ZAR for ZA; anywhere else is priced in USD. GBP includes 20% UK VAT, which a valid non-UK VAT number removes; no other currency carries VAT. ## Frequently asked questions ### Is an online notarisation legally valid? An online notarisation is carried out by a notary public appointed in the country you choose, under that country's rules. Whether it is accepted for your purpose is decided by the authority receiving the document: some accept a digitally signed PDF, some ask for a paper original, and some require a notary from a specific country. Ask the receiving authority what it needs before you order. ### How much does it cost to notarise a document online? The price is per document and is set by the notary in each country. The order form shows the exact total before you pay, including the per-signer fee for signature witnessing and any apostille, translation or postage you add. Countries marked Quote in a day are priced after the notary has seen your document; you receive a fixed quote by email and nothing is charged until you accept it. ### Which notary country should I choose? Choose the country the receiving authority names. If it has not named one, choose International: a digital notary in Sweden whose notarisations are issued as signed PDFs for use across borders. It is usually the quickest route. ### What is the difference between a certified copy and signature witnessing? With a certified copy, the notary confirms that a copy of your document is a true copy of the original; nobody signs anything. With signature witnessing, the notary witnesses you signing the document and attests to your signature. Choose the one the receiving authority asked for. ### Can I get a certified copy of my passport online? Yes. A notary can certify a copy of your passport as a true copy, and you receive it as a signed PDF or on paper. The notary in Japan needs to see the original passport; no other country we cover asks for this. Check that the receiving authority accepts a notarised copy rather than, for example, a copy certified by the issuing passport office. ### Can more than one person sign the same document? Yes. Add each signer's name and email address when you order. Every signer receives their own links, completes their own identity check and signs electronically. A signing fee applies per signer, per document. ### Do I need to be in the same country as the notary? No. The whole process is remote: you verify your identity and sign online from wherever you are. The notary acts under the rules of the country where they are appointed. ### How long does online notarisation take? The notary is asked to review your document within a minute of payment. After they confirm it can be processed, timing depends mainly on how quickly you and any other signers complete the identity check and signing. Paper originals also need delivery time from the notary's country. Priority and urgent options are not available on this service at present. ### Can I add an apostille to my notarised document? Yes. Select the apostille add-on when you order and the same partner obtains it on the notarised document. The apostille on an International notarisation is a registered PDF; in other countries it is a paper certificate sent by post. ### Which documents cannot be notarised online? Rules differ by jurisdiction, and some documents, such as wills, often cannot be notarised remotely. The notary reviews every document before work starts, and we will tell you if yours cannot be processed as ordered. If you are unsure whether a remote notarisation suits your document, ask the receiving authority or your legal adviser first. ### How is my personal information protected? Documents, identity checks and payments are handled over encrypted connections. Notaries, translators and project managers are bound by confidentiality agreements, and your documents are only shared with the people needed to complete your order. ### I am a notary. How do I work with Translayte? Contact us at sales@translayte.com and tell us where you are appointed. If we are not yet operating in your country or state, we will add you to our waiting list and get in touch when we are. ## About this service A notary public is an independent, legally appointed officer whose signature and seal other authorities rely on. Through Translayte, a notary in the country you choose either certifies a copy of your document as a true copy or witnesses you signing and attests to your signature. Everything happens online: upload, identity check, signing, and delivery. A notarisation confirms a copy or a signature. It does not confirm that a document's contents are true, and it is not legal advice. The receiving authority decides what it accepts, so check its requirements before you order. ## What you Receive - The notary's signature and seal on your certified copy or signed document - A signed PDF by email, or a paper original posted by the notary - An apostille on the notarisation, if you add one - A certified translation, if you add one ## Choosing a Notary Country Choose the country the receiving authority names, such as a UK notary public or a US notary. No country named? Choose International: a digital notary in Sweden whose notarisations are issued as signed PDFs for use across borders. It is usually the quickest route. - **Certified copies** are available in every country we list. - **Signature witnessing** is available in most. Portugal, Switzerland, Australia and Japan offer certified copies only. - **Instant price** countries show the total and take payment straight away. - **Quote in a day** countries send you a fixed quote by email, typically within a working day. Nothing is charged until you accept it. - **Japan** needs to see the original passport for a certified copy of a passport. No other country asks for this. ## Documents we Notarise ### Certified Copies - Passports and other identity documents - Degree certificates, diplomas and transcripts - Company records, such as certificates of incorporation and board resolutions - Other documents an authority wants verified without your original ### Signature Witnessing - Powers of attorney - Affidavits and statutory declarations - Contracts and agreements - Consent letters and other signed declarations Some documents, such as wills, often cannot be notarised remotely. The notary reviews every document first, and we will tell you if yours cannot be processed as ordered. ## Identity Checks and Signing Once the notary confirms your document can be processed, we email you the steps. 1. **Verify your identity** online with a government-issued photo ID. 1. **Sign electronically** from a secure link, if a signature is being witnessed. Each signer gets their own links and completes their own identity check. 1. **Receive your document.** The notary notarises it, adds the apostille if ordered, and delivers it. If a step is overdue, we send up to three reminders, a day apart. ## Notarisation with an Apostille Using the document in another country? The receiving authority may also ask for an apostille on the notarisation. Add one on the order form, and the same partner will obtain it for you. The apostille on an International notarisation is a registered PDF. Elsewhere it is a paper certificate sent by post. If you already hold a public document, such as a birth certificate, that only needs an apostille, use our [apostille and legalisation service](https://translayte.com/apostille-and-legalisation-services). A [certified translation](https://translayte.com/certified-translations) of the notarised document can be added per page. ## Turnaround and Delivery - **Review:** the notary is asked to review your document within a minute of payment. - **Your steps:** timing then depends on how quickly each signer verifies and signs. - **Digital delivery:** a signed PDF by email. - **Paper delivery:** posted from the notary's country, so allow for delivery time to your address. Priority and urgent turnarounds are not offered at present. If you have a deadline, tell us before you order, and we will confirm what is realistic. ## Who Notarises Your Document? A notary public appointed in the country you select notarises your document under that country's rules. Their signature and seal appear on the notarisation. Translayte manages the order, identity verification and delivery, with support available around the clock. Translayte is operated by BDXL Ltd, a UK company based in London, and is an accredited member of the Association of Translation Companies (ATC). We have served more than 190,000 customers. Your documents travel over encrypted connections, and our notaries, translators, and project managers are bound by confidentiality agreements. ## For agents - API: documents POST https://translayte.com/api/agent/v1/files · quote GET https://translayte.com/api/agent/v1/quote · order POST https://translayte.com/api/agent/v1/orders · coverage GET https://translayte.com/api/agent/v1/coverage · OpenAPI https://translayte.com/.well-known/openapi.json - MCP server, no key: POST https://translayte.com/mcp (tools get_coverage, get_quote, send_document, create_order, get_order_status) · manifest https://translayte.com/.well-known/mcp.json - Site index for agents: https://translayte.com/llms.txt