Real certified translation costs in 2025
Certified translation is usually priced per word, per page, or per project, and the cost varies across different providers. Here’s an overview of the current certified translation costs benchmark in 2025:
Per page
Per word
Most services define one page as approximately 250 words, so pricing per page and per word are closely related. The standard per-word rate for certified translations ranges from $0.10 to $0.16, depending on the language, document complexity, and turnaround time.
Note: Although most translation companies have a fixed pricing for documents regardless of purpose, others have specialised translation costs. For example, Translayte standard USCIS translation services cost $24.99 per page. However, the price may be higher if you require sworn translations, due to the processes involved.
Certification requirements by the authority
Immigration authorities, courts, universities, and government offices have unique certification requirements for certified translation depending on the country. Here’s a breakdown of certification requirements by authority:
Authority | Certification required | Notarisation? |
United States Citizenship and Immigration Services (USCIS) | Certificate of accuracy from any fluent translator | No |
Immigration, Refugees and Citizenship Canada (IRCC) | Certified translator with ATIO, OTTIAQ, or similar provincial certification. If that is not possible, an affidavit from the translator may accompany the translation | Required only for the affidavit |
Germany (Courts & Government Offices) | Sworn translator (beeidigter Übersetzer) | No, but sworn status is required |
UK Visas and Immigration (UKVI) | ATC, CIOL, or ITI-accredited translator | No |
Spain (Embassy and Consulate) | Sworn translator (Traductor Jurado) | Not needed if translation is by an authorised sworn translator |
Australia (Department of Home Affairs) | NAATI-approved translators | No |
France (Embassy and Consulates) | Sworn translator (traducteur assermenté) | Not required if translation is by an authorised sworn translator |
Italy (Embassy and Consulates) | Sworn translator (Traduttori Giurati) | Not needed if translation is by an authorised sworn translator |
How are translation prices made?
Translation prices are determined by different pricing models, mostly a combination of factors like word count, language pair, complexity, and delivery. For example, translating a 2-page birth certificate from Spanish to English may cost around $50 - $70, while a 4-page academic transcript from Japanese to English can exceed $180.
Document-specific pricing
Immigration, academic, business, and legal records have different formatting and certification requirements, which can affect the translation cost. Here’s a typical range for some documents.
Immigration documents
Most immigration documents fall within the $18 - $100 per page range, with consistent pricing across birth, marriage, and visa records.
Birth certificate translation: $18 - $39 per page
Marriage certificates: $18 - $39 per page
Divorce certificates: $20 - $40 per page
Passports or ID cards: $20 - $35 per page
Academic documents
Certified translation for academic documents falls within the $25 - $200 per page range for most languages. These include:
High school diplomas: $25 - $40 per page
University transcripts: $25 - $45 per page
Degree certificates: $30 - $45 per page
Recommendation letters: $0.12 - $0.16 per word
Business documents
Business documents translation rates range from $25 to $150 per page and $0.08 - $0.50 per word. These include:
Company registration certificates: $25 - $50 per page
Business licenses: $25 - $45 per page
Annual reports: $0.12 - $0.16 per word
Product brochures/marketing material: $0.10 - $0.15 per word
Legal documents
The cost of translating legal documents ranges from $0.10 to $0.40 per word or $25 to $100 per page. These include:
Power of Attorney: $35 - $70 per page
Court judgments: $0.12 - $0.18 per word
Contracts / Agreements: $0.12 - $0.18 per word
Affidavits: $30 - $55 per page
Timeline expectations
Most certified translations for 1 - 3 pages are delivered within 12 - 48 hours, though complex or notarised requests may take up to 3 days. Here’s an overview of some translation companies' estimated delivery timelines.
Standard turnaround time
Translayte: 12 - 24 hours
Rapid Translate: 24 - 48 hours
ImmiTranslate: 24 - 48 hours
RushTranslate: 24 - 48 hours
U.S. Language Services: 48 - 72 hours
Additional services
Additional services, such as notarisation, apostille, or paper copy delivery, can extend the turnaround by up to 5 - 7 days. If you’re working with tight deadlines, most providers offer rush or same-day options, which can reduce delivery time by nearly 50% for an extra fee.
Language pairs and other pricing factors
The translation rates for common languages range from $18 to $40 per page, while rare ones with fewer translators can cost up to $80 per page.
Common language pairs
Spanish to English: $18 - $50 per page
French to English: $20 - $50 per page
Italian to English: $20 - $35 per page
English to Portuguese: $20 - $35 per page
English to German: $25 - $40 per page
English to Dutch: $20 - $40 per page
Moderately common language pairs
Arabic to English: $25 - $130 per page
Chinese (Simplified or Traditional) to English: $25 - $50 per page
Russian to English: $20 - $50 per page
Japanese to English: $25 - $50 per page
English to Korean: $28 - $50 per page
English to Finnish: $20 - $55 per page
Rare or specialised language pairs
Icelandic to Arabic: $30 - $100 per page
Thai to Latin: $25 - $75 per page
Vietnamese to German: $20 - $750 per page
Finnish to Dutch: $20 - $80 per page
Swahili to Greek: $30 - $100 per page
Note: Prices may be higher for technical and specialised documents, particularly those in rare language pairs. Translayte offers certified translation services for over 150 languages, including rare pairs like Arabic to English, at competitive market rates. You can request a free quote to get started.
Hidden fees that can increase costs
Notarisation (when required): $10 to $25 per document
Rush service: An additional 50% of the original translation fees
Delivery options: From $8 for paper copy delivery by post.
Formatting considerations: Documents with stamps, seals, or handwritten elements often require manual recreation, which can add $5 - $20 per file.
How to save on translation costs
Requesting a quote and confirming the certification requirements when getting certified translation can save you money. Here are some ways you can save money on your next certified translation project:
Remove unnecessary services: Only request services that the receiving authority requires. For example, if your documents are for USCIS, notarisation isn’t needed. A simple certificate of accuracy signed by the translator is entirely accepted. You shouldn’t pay extra for notarisation unless your specific authority requests it.
Submit clear, legible scans: Poor-quality scans or photos often require manual reconstruction or retyping, which increases labour time and cost. You should provide high-resolution PDFs or images to make it easy for translators to work on the document, which saves costs.
Submit your request early: Last-minute requests can add up to 50% extra in rush surcharges. You should order your translation early, at least 3 - 5 business days in advance. This will help you access standard rates and still receive certified translations faster.
Compare translation providers carefully: Prices can vary significantly between top translation companies. Review options such as Rapid Translate, RushTranslate, and Translayte using our translation company comparison guide to find the best value for your document type and language pair.
Use professional translators: They understand requirements and possess the necessary certification to translate your documents. This ensures you get accurate translation, the required certification, and avoid paying extra translation fees due to rejection.
Getting your quote
Getting an accurate quote helps avoid hidden translation charges. Here’s what to prepare and what to avoid.
What to prepare:
Clear, scanned copies of the original documents
The authority name (IRCC, USCIS, UKVI, etc.) and note of the requirements
Deadline and delivery options
Short note for translators, including any additional requests
Red flags to avoid
No upfront pricing
Absence of necessary certification details
Absence of proper customer support channels
Lack of verifiable examples of past work
Not secure file transfers, confidentiality agreements, or data protection policy
If you’re looking for a reliable certified translation company accepted by USCIS, IRCC, and UKVI, Translayte makes it easy to get started; no document upload is required to receive a free quote. We offer certified translations for immigration, legal, academic, and medical documents at competitive market rates and a 12–24-hour delivery timeline.
Request your free quote now and get your certified translation started today.
Your next steps for certified translation
Now that you know how much certified translation costs for different documents and what can inflate the prices, you can make cost-saving decisions. Here’s a quick recap:
Certified translation costs vary by document type, language pair, and turnaround time.
Different authorities (e.g., USCIS, IRCC, UKVI) have specific certification rules; make sure you meet them before ordering.
USCIS translations don’t require notarisation; a simple translator’s certificate of accuracy is sufficient.
Extra services, such as notarisation, rush delivery, and paper copies, add to your total cost.
Before ordering, confirm exactly what your receiving authority requires; this single step can prevent unnecessary fees and document rejection.
Ready to order certified translations without hidden fees? Translayte provides certified translations accepted by USCIS, IRCC, UKVI, and other global authorities, with transparent pricing and 12–24 hour turnaround. Request a free quote now.
